Workflow Automation
Enter an order once. Let the rest move on its own.
Orders, approvals, hand-offs and alerts that move without retyping or chasing.
The Leak Assessment: 30 minutes, and a written plan within 48 hours, whether or not you hire us.
- Monthly plans: Your first fix goes live on the date in your written plan, or the extra hours are on us.
- Projects: Your price is fixed in writing. If delivery runs late because of us, you don't pay a cent more.
Included
- Fixed price in writing
- Written plan in 48 h
- No setup fee
- You own everything
Industry data · manual work
How much of the week goes to repetitive manual tasks?
For many teams, more than a quarter. 42% of workers surveyed said they spend over 10 hours a week on repetitive, manual work.
- 42% of workers
- 10+ hours a week
- Survey, 2017
Supervisor asks
Why is line 2 standing idle?
- Reason
- Waiting for material
- Flagged
- 10:22 · to stores
- Next job
- Job 4480 · 120 pcs
- Idle 18 min
- Alert sent
- Next job queued
Example screen · sample data · Cluxn Floor status
Cluxn automates repeat work for manufacturers with 50–500 employees: orders entered once, approvals and hand-offs that route themselves, WhatsApp and email alerts, and sync with your accounting software or ERP. One workflow typically takes 4–6 weeks, at a fixed price in writing after a 30-minute Leak Assessment.
Problems Workflow Automation fixes
What it's costing you.
The same order is typed into a sheet, the ERP and the accounts system.
Retyping eats hours every day, and each typo becomes a wrong order, invoice or dispatch.
Accounts asks
Did order SO-1182 reach stores and dispatch?
- Sales
- Entered 09:15
- Stores
- Stock reserved 09:15
- Dispatch
- Scheduled Thu
- Accounts
- Invoice draft ready
- 1 entry
- 4 teams updated
- 0 retyping
Example screen · sample data · Cluxn Orders
Approvals wait because nobody knows they are pending.
Every approval that waits a day pushes the delivery date back a day.
Merchandiser asks
Which sample did the buyer approve?
- Rev B
- Changes asked · 2 Mar
- Rev C
- Changes asked · 6 Mar
- Rev D
- Approved by buyer · 9 Mar
- Job card
- Rev D only
- 1 thread per style
- Old revisions locked
- Approval dated
Example screen · sample data · Cluxn Approvals
Inquiries land in different inboxes, and some never get a reply.
An inquiry answered late goes to a faster supplier, and nobody counts the loss.
Owner asks
Which RFQs are still waiting for a price?
- RFQ #2231
- Flanges, 500 pcs · 2 d 4 h
- RFQ #2236
- Gaskets, 10,000 pcs · 1 d 1 h
- RFQ #2240
- Shafts, 120 pcs · 3 h
- 3 open
- Oldest 2 d 4 h
- Owner on every RFQ
Example screen · sample data · Cluxn Quote desk
Accounts asks
Did order SO-1182 reach stores and dispatch?
- Sales
- Entered 09:15
- Stores
- Stock reserved 09:15
- Dispatch
- Scheduled Thu
- Accounts
- Invoice draft ready
- 1 entry
- 4 teams updated
- 0 retyping
Example screen · sample data · Cluxn Orders
Why it matters now for Workflow Automation
Why it matters now.
70%
of a sales rep’s week goes to tasks other than selling.
Admin, quote prep and chasing updates. Software that does that work gives the time back to buyers.
Source: Salesforce · State of Sales, 5,500 sales professionals5%
of annual revenue is lost, on average, to slow manual quoting.
In a survey of 200 manufacturers, quotes that take more than a day cost deals to faster suppliers.
Source: Aleran · Built to Sell 2025What's included in Workflow Automation
What you get.
Orders Entered Once
One entry reaches stores, dispatch and accounts.
Approval Routing
Requests go to the right person, with reminders.
Approval Routing
Approvals and hand-offs that route themselves to the right person, with a reminder when they wait.
WhatsApp & Email Alerts
Customers and staff told when an order moves.
Quality Checklists & Holds
Checks on a tablet, holds that block dispatch until sign-off, every batch traceable.
How we design Workflow Automation
Designed with the people who will use it.
Design starts in week one, before any code. Software people avoid is the most expensive kind.
Watch the work first
We sit with the operators, sales staff or dealers who will use it, and time how the job is done today.
Design around the job
Each screen follows one person’s real task, in the order they do it, with fewer fields and fewer clicks.
Test a prototype before code
A clickable prototype goes in front of real users. What confuses them is fixed before any code is written.
One consistent look
Every screen uses the same components, so new features ship fast and nobody relearns the system.
Workflow Automation timeline
The Leak-First Method for workflow automation
A typical timeline to a working result. Yours is set in the written plan for your problem, so it can run shorter or longer.
01
Research & Design
Week 1
02
Automation Plan
Weeks 2–3
03
Build & Connect
Weeks 4–5
04
Rollout & Support
Week 6
Workflow Automation: Cluxn vs the alternatives
Not the usual choice.
Manual Spreadsheets Reports compiled by hand, always at least a day behind reality. | Enterprise BI platforms Built for large enterprise data teams, not a single plant. | Cluxn RecommendedPurpose-built automation and dashboards connected directly to your real data. | |
|---|---|---|---|
| Built for your operation | |||
| Support after go-live | |||
| Fixed, predictable timeline | |||
| No lock-in — you keep ownership |
Who Workflow Automation is for
Good fit?
Industries We Serve
Company Size
Manufacturers whose team retypes orders or chases approvals by phone
Good Fit If
- —Orders are typed into more than one system
- —Approvals wait because nobody knows they are pending
- —Inquiries from marketplaces or the website go unanswered
Before you decide
Four worries, answered.
“We tried software before and nobody used it.”
Built around your floor, with operators trained on their own screens before go-live.
“Projects run late and cost more.”
Fixed scope and price in writing, and weekly demos.
“The vendor disappears or holds our data.”
You own the code, logins and data, and there is a written exit clause.
“We can't manage developers.”
One named engineer and a weekly call.
Workflow Automation FAQs
Common questions.
Workflow automation follows fixed rules on data already in a form or a system: an approved order moves to dispatch, a late order sends an alert. An AI agent reads what a rule cannot: emailed PDFs, drawings and free-text replies. Most plants start with workflow automation and add an agent where documents still get retyped.
Step 1 of The Leak-First Method
Ready to see it on your floor?
We will show you the first fix and what it costs. No pitch.
The Leak Assessment: 30 minutes, and a written plan within 48 hours, whether or not you hire us.
Find the leak
30-minute Leak Assessment
Get the plan
Tasks and a fixed price in writing within 48 hours
Fix it first
First working version in about 4 weeks
Train and hand over
Your team trained; code, docs and logins are yours
Next leak
Support, or the next fix on a monthly plan
Every project includes
- 30-minute Leak Assessment
- Written plan within 48 hours
- Fixed scope and price in writing
- Weekly demos
- Your team trained before go-live
- Code, documents and logins handed over
- Support after go-live
- Written exit clause, no license fees